Dua Desk Fixed Assets

Every asset, accounted for.

One register for every machine, building and laptop you own. Know where it is, what it is worth and what it needs next — from purchase to sale. AI agents prepare the month-end; your team approves it.

Book a demo Sign in to your desk

Built for Indian companies: Companies Act Schedule II, Income-tax blocks, Ind AS 16, 36 and 116, CARO 2020 and GST — with a direct export to Tally.

An example asset from the demo company. Every asset carries a tag like this, scanned by phone.

Sixteen desks, one asset’s whole life

Each desk does one job well and shares the same register, so the number on the balance sheet always matches the machine on the floor.

Acquire 2 desks

Asset Register & IdentityImport your register from Excel, tag every asset with QR, assign custodians and sites. Drafts until a second person approves.
Capitalisation & CWIPTrack work-in-progress and capitalise on the put-to-use date, with the right policy applied automatically.

Use 5 desks

Location & GPSSites with geofences, trackers on mobile assets, alerts when something leaves its site. Consent recorded under the DPDP Act.
Movement & TransferRequest, approve, dispatch and receive with gate pass and challan. GST checks, and no dispatch without an e-way bill above ₹50,000.
Usage & UtilisationHour meters, Schedule II shift logs and idle detection. Units-of-production depreciation from real readings.
MaintenancePreventive plans by date or machine hours, AMCs, breakdown work orders, MTBF and MTTR. Repairs that should be capitalised are flagged.
IoT & PredictiveSensor readings, rules that must hold for minutes not seconds, anomaly detection, and work orders raised before the breakdown.

Protect 3 desks

Physical VerificationCount by scanning tags on a phone, with GPS and photo evidence. Missing assets are listed for the auditor — CARO 3(i)(b).
Insurance & RiskSum insured against replacement value, average-clause exposure, renewals and gaps — flagged every day.
Impairment & RevaluationInd AS 36 tests for single assets and cash-generating units, reversals capped correctly, and revaluation through OCI.

Account 4 desks

DepreciationMonthly Schedule II runs (SLM, WDV, units), income-tax blocks with additional depreciation, and the deferred-tax position.
Componentisation & Useful LifeSplit significant parts, review lives and residual values, and apply changes prospectively.
Leases & ROUInd AS 116 liability and right-of-use asset, monthly interest and payments, escalations and remeasurement.
Disposal & RetirementGain or loss to date of sale, GST under section 18(6), and the effect on the income-tax block.

Report 2 desks

ComplianceThe PPE note with comparatives, a CARO 3(i) draft, title-deed checks and the benami declaration.
Board & Tally exportLoad your Tally ledger list, map once, and export approved journals as Tally XML or CSV — never exported twice.

An AI crew that does the groundwork

Six agents watch your data every morning, use the same tools your team uses, and leave the decisions to people.

Agents prepare. People approve.

Deepa Nair

AI Fixed-Asset Officer, supervisor

Runs the specialists each morning, passes findings between them, and writes your daily briefing: what was done, what is waiting for your approval, and what needs a decision.

You choose how far the agents may go

OffObservePrepare

Kavya

Close

Checks the month can close, prepares the depreciation run and lease journals, and lists what waits for approval.

Isha

Tax & ledger

Prepares the income-tax blocks, checks the deferred-tax hand-off and the Tally mapping.

Arjun

Reliability

Reads sensor alerts, overdue plans and repeat failures, and raises work orders.

Meera

Custody

Follows up GPS alerts, overdue returns, idle and missing assets, and sites not yet counted.

Rohan

Valuation & risk

Looks for impairment signs, under-insurance and CARO gaps, and raises findings with the evidence — never invents a value.

No agent can approve anythingAn agent’s draft can only be approved by a different person. Approve, post, delete and export are simply not among its tools.

Every step on the recordEach run lists the tools used and what they returned, and every action appears in the audit trail under the agent’s name.

Grounded in your dataFigures come from your register and approved runs. Text inside documents and records is treated as data, never as instructions.

How a month closes

The same five steps every month, with a person signing off where it matters.

  1. Capture

    Meter readings and shift logs come in from the floor and from sensors.

    Your team, sensors

  2. Prepare

    Depreciation for the month and lease journals are drafted.

    Kavya

  3. Approve

    A second person reviews and approves every draft.

    CFO or FA manager

  4. Tax

    Income-tax blocks and deferred tax follow the approved books.

    Isha, then you

  5. Post

    Approved journals go to Tally in one export, once.

    Board desk

Indian rules, built in

Policies for each law are set up once, approved, and applied to every asset.

Companies Act 2013Schedule II useful lives and methods, shift adjustments, monthly runs to the day
Income-tax ActBlock-of-assets WDV, half-year rule, additional depreciation, section 50 on sales
Ind AS 16, 36, 116Components, revaluation, impairment and reversals, leases and right-of-use assets
CARO 2020, clause 3(i)Register, physical verification, title deeds, revaluation and benami facts for the auditor
GSTSection 18(6) on disposals, movement checks and the e-way bill guard
DPDP Act 2023Recorded consent for location tracking, purge on withdrawal, personal-data export and erasure

Controls your auditor will like

Designed so the numbers can be trusted, not just produced.

Maker and checker on every postingWhoever prepares a run, journal, disposal or valuation cannot approve it.
An audit trail nobody can editWho did what and when, recorded by the system itself — including the AI agents.
Each company sees only its own dataSeparation is enforced in the database, not just on screen.
Desks by roleA field verifier scans and counts; a CFO approves; nobody sees more than their job needs.
Tested before every releaseHundreds of automated checks on calculations, permissions and full month-end journeys.

See it on your own register

Send us a few lines about your assets. We will show you the desks, the agents and a month-end close on a demo company — and how your register would load.

Prefer email? ashish@ashishduacorporation.com

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